Nearly everything I do goes into Evernote, except photos. Links to resources, production plans, parts lists for props etc.. Since I am using Evernote for other focues as well, Stargate gets it's own notebook with all of the notes being organized by tags. The other way would be to use sub-notebooks. The desktop app gets installed on all of my computers, and the mobile app on those devices.
Just started getting into Trello. This is a Kanban board system used things like software agile development . Like Evernote it has mobile apps, but not a desktop app. That's ok because the website works well. I have a Stargate board which I use to keep track of the day-to-day tasks. I used to keep simple TO-DO lists in Evernote, but find that the checkboxes in Trello really help me keep track of what I have accomplished. Check out the attached screen grabs showing my Trello setup.
Because dead hard drives full of prop photos suck. I have been keeping most of my photos organized in Dropbox. Great for backup, but also helpful because it allows me to pull up prop photos anywhere. For example if I stop by a hobby shop to pick up some paint for a prop I can pull up the photos of that prop to color match it.
This is an open source version of MS office. I use the spreadsheet software to build inventory lists for advanced prop projects which have dozens of components. By putting in the price of each component I can keep track of my inventory plus the actual per-prop cost. Things like the cost of screws can add up when there are 20+ machine screws in a project. Google sheets would work better since it is cloud based, I suppose.
Last, and most importantly, this website is the perfect way to manage the progress on a project. Of course, only if the project has been made public
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